Classes & sections

The structure every student, timetable and mark sheet hangs off. 15 minutes for a whole school, less if you used a preset in the setup wizard.

A class is a year group — Class 6, Grade 10, Nursery. A section is a division within it — A, B, C, or Rose and Lotus if that is your style.

Students are not admitted into a class. They are admitted into a section of a class, which is why a class with no sections is a dead end.

Sidebar → Academics → Classes & Sections

The page opens on the Classes tab. Sections is the tab beside it.

Your school may not call them "classes"

If your provider or your school has set different academic wording, these screens say Grades, Years or Forms instead — and so does the rest of the system. The words change; nothing else does.

Adding a class

Add New Class

Field	What to enter	Example
Class Name (required)	What your school calls the year group	Grade 10
Class Coordinator / Head Teacher	The staff member who oversees the whole year group

Then Create Class. You should now see it in the list.

The coordinator is not the class teacher

The coordinator oversees every section and subject of the year group. The teacher who takes the register for one section is set separately, under Sidebar → Academics → Assign Class Teacher. Filling in one does not fill in the other.

Name classes the way your staff say them

Grade 10, or Class 10, or X — pick one pattern and use it for every class. The name appears on report cards, ID cards, fee receipts and every dropdown. Mixed styles (Class 1 next to IInd next to Grade 3) are the single most common cause of a list that looks broken.

Adding sections

Sections tab → Add New Section

Field	What to enter	Example
Class (required)	Which year group the section belongs to	Grade 10
Section Name (required)	One name, or several separated by commas	A, B, C
Section In-charge / Coordinator	The teacher responsible for this section

Typing A, B, C creates three sections in one go. Extra spaces are trimmed and duplicates are skipped, so re-running it is safe.

When you create several at once they all get the same in-charge. Change them individually afterwards with Edit.

Every class needs at least one section

Without one, that class cannot hold a single student — and the admission form will simply offer you nothing. If your school has no real sections, create one called A and forget about it.

Putting classes in the right order

Out of the box, classes sort by name, which puts Class 10 before Class 2. Fix it once:

Reorder, on the Classes tab. Drag the classes into the order you want, then Save Order.

That order is then used everywhere — dropdowns, reports, dashboards — not just on this page.

Reorder needs the whole list

If someone else adds a class while your Reorder window is open, saving is refused with "This list is out of date." Reload the page and drag again. Nothing was saved partially.

Adding many classes at once

Bulk Import, on the Classes tab, takes a CSV.

Column	Required	What it holds
Name	Yes	The class name
Coordinator Email	No	The email of an existing staff member

The file must be under 5 MB. Export CSV gives you your current classes in the same shape, which is the easiest way to get a template.

This is for classes, not students

Importing a spreadsheet of students is a different screen entirely — see the student admission pages.

Real example

Apex Academy runs Nursery to Grade 12, two sections per class up to Grade 8 and three above it. Their setup was:

1. The setup wizard's Full K-12 (Nursery-12) preset — 15 classes in one click
2. On the Sections tab, A, B for each class up to Grade 8; A, B, C for Grades 9–12
3. Reorder once, to put Nursery, LKG and UKG ahead of Grade 1
4. Coordinators assigned later, once staff records existed

Total: about twelve minutes, most of it typing section letters.

Changing things later

You want to	Do this
Rename a class	Edit on its row. The new name appears everywhere immediately, including on past records
Move a section to another class	Edit the section and change its Class
Retire a class you no longer run	Leave it. Deleting is blocked once it has history, and an unused class harms nothing

Renaming rewrites history too

There is one class record, referenced by every past year. Rename Class 10 to Grade 10 and last year's report cards now say Grade 10 as well. That is usually what you want — but it is not a fresh start, it is a rewrite.

Deleting

The system refuses to delete anything that would orphan records, and tells you exactly what is in the way.

You try to delete	Blocked when	Fix
A class	It still has sections	Delete or reassign the sections first
A class	Subjects are assigned to it	Remove those assignments first
A section	Students are enrolled in it	Transfer or remove those students first
A section	It has timetable entries	Clear that section's timetable first

If a class has real history, do not fight this. An unused class costs nothing.

Common problems

What you see	Cause
Classes sort as 1, 10, 11, 2	Name order. Use Reorder once and it is fixed everywhere
A class does not appear when admitting a student	It has no sections
"Cannot delete … it has N section(s)"	Delete the sections first
"Cannot delete … N student(s) are enrolled"	Move those students to another section first
"This list is out of date" when saving a reorder	Someone changed the classes while you were dragging. Reload and retry
Bulk import rejects the file	Missing the Name column, or not a .csv
The coordinator dropdown is empty	No staff records exist yet — add staff first
Sections created with odd names like A and A	Both were typed in the same comma list. Extra spaces are trimmed, but genuinely different names are kept