Marks & report cards

From a teacher typing a mark to a parent seeing a report card, and the three gates in between. Half a day across a school, most of it teachers typing.

Entering marks

Sidebar → Offline Examinations → Enter Marks

Choose the exam, class, section and subject. You should now see the students with a box for each component — Theory, Practical, and so on.

Marks save as you go, so a half-finished class is not lost.

What a teacher can reach

Role	Sees
School admin	Every class and subject
Teacher	Only their allotted classes, and within those, only the subjects they teach on the timetable

A teacher's subject list comes from the timetable

Not from Assign Subjects. A teacher with no timetable entries for that section sees an empty subject list and cannot enter a single mark — even though they are the class teacher and the subject is assigned to the class.

If teachers say marks entry is empty, build the timetable first. It is the most common cause and the least obvious.

Importing marks from a spreadsheet

There is an export template and a matching import, for schools that prefer to collect marks on paper and key them in one go.

Submit, then lock

Marks go through three states, and the difference matters.

State	Who does it	What it means
Open	—	Teachers can type and change marks
Submitted	The teacher	"Marks submitted for review. They are now read-only for you."
Locked	An admin	Read-only for everyone, including admins

An admin can unlock to reopen entry, which also clears the submitted flag so the teacher can work again. Unlocking is recorded.

Submit is the teacher saying "I am done"

It is not a formality. Until marks are submitted you cannot tell the difference between a subject with no marks entered and a subject a teacher is still working through — and that is exactly what you need to know the night before results.

Report card setups

A report card is not one exam. It is a setup — a named combination of exams, each with a weight.

Marksheet Generation → Report Card Setups → Add

Field	What it does
Name	Annual Report Card 2026-27
Template	Which design to print on
Orientation	Portrait or landscape
Exams and weightage	One or more exams, each with a percentage weight

A final report card weighted 20% Half Yearly and 80% Annual is two rows. A single-exam report card is one row at 100%.

The weights are yours to get right

Nothing checks that your weights add up to 100. Three exams at 40% each will produce numbers, and they will be wrong. Read the row back before saving.

Generating marksheets

Marksheet Generation → Generate Marksheet — pick the setup, the class and section, and generate. They can be printed or downloaded in bulk.

There is also Upload Marksheet, for schools that produce report cards outside the system and just want parents to see the PDF. Uploaded marksheets are published separately, one by one.

Publishing results

Each exam has result settings that decide what parents can actually see.

Setting	What it does
Published	The master switch. Off means withheld
Scheduled release	Publish now, reveal at a set date and time
Fee lock	Off, soft or hard — the same three modes as admit cards
Maximum allowed due	How much a family may owe and still see the result
Public results	Whether results appear on a public page
Show public toppers	Whether the topper list is shown publicly
Rank by	Total marks, or weighted

Individual students can be put on hold with a reason, which the family sees: "Result withheld: Library book not returned. Please contact the school office."

Scheduled release is how you announce results at a fixed time

Publish the evening before, set the release for 10:00, and every parent sees the result at the same moment. No staff member has to be at a keyboard, and there is no window where some families know and others do not.

A result is visible only when every gate agrees

Three separate things can hide a result: the report card setup not being published, the exam's result settings withholding it, and the per-student hold. A multi-exam report card is blocked if any one of its exams is restricted.

When a parent says they cannot see a result that you published, check all three before assuming a fault.

The fee lock uses the student's total outstanding dues across all years, exactly as admit cards do. Soft locks can be overridden by staff who hold the override permission; hard locks cannot be overridden by anyone.

The order that works

1. Teachers enter marks
2. Teachers submit each class and subject
3. Admin checks what is still outstanding, chases it, then locks
4. Build or check the report card setup and its weights
5. Generate marksheets for one section and read one report card carefully
6. Publish results, with a scheduled release if you want a fixed announcement

Step 5 is the one people skip. One report card, read properly, catches a wrong weight, a missing component and a broken grade band in about two minutes.

Common problems

What you see	Cause
A teacher's subject list is empty on marks entry	No timetable entries for them in that section
"You are not assigned to submit marks for this class/subject"	Same cause — they are not the timetabled teacher
"These marks are already finalised and locked"	An admin locked them. Unlock to reopen
A subject shows no marks and nobody knows why	It may never have been submitted. Check the submitted state, not just the marks
Report card totals look wrong	The weights on the report card setup. They are not validated
A student has marks but no grade	Their percentage falls in a gap between grade bands
Parents cannot see a published result	The report card setup is unpublished, the exam's result settings withhold it, a scheduled release has not arrived, a fee lock, or a per-student hold
One family cannot see results everyone else can	A per-student hold, or outstanding dues above the threshold
A paid-up family is blocked by the fee lock	Their total includes unpaid balances from earlier years